In order to produce technical documentation to tight schedules and low prices, it is vital to structure the information in such a way that it can be quickly located and reused at any time. Structured document management is the solution for optimising and automating the technical documentation creation process.
Large volumes of text, graphics and other document-relevant information can only be managed using a corresponding system with precisely defined standards. Target specifications, such as maximum information availability, actuality, retrieval and transformation capability, can then be achieved as well.
What exactly do document management specialists do?
Documents are broken down into modules, i.e. individual chapters or paragraphs. This procedure enables large sections of documents created in this way to be reused at a later point in time, thereby boosting efficiency. But which key words should be used to store and retrieve the information? How is it updated and archived? The document management specialists have the appropriate solutions for this. They organise and manage information units, whether with DTP or XML – because only information which is rapidly accessible also meets its purpose.
One example of document management: Spare parts catalogues
Each technical product consists of a multitude of component parts, modules and/or assemblies. Recording absolutely all of the parts required for a product – by type and number – in a list results in a simple parts list. In combination with user-oriented technical illustrations, i.e. exploded drawings, this results in a document that shows how a product is assembled and which parts are used to do so.
In principle, this corresponds to a set of construction instructions. But they function in reverse. If an end customer's product no longer functions, the parts that need to be replaced can be precisely determined and ordered using the illustrations and the parts list.
For example, a 3D view of the product can be visualised on the PC and the user can navigate through all levels of the product by clicking on assemblies and individual parts. At the same time, the relevant parts lists open up so the user can quickly identify the required parts, place them in his shopping basket and order them directly.
What our spare parts catalogues are able to do
In practice, a multitude of products are collected with all the relevant information in spare parts catalogues. The purpose of each spare parts catalogue is to properly process this data and bring it into a form that enables the end customer to simply and reliably access all the necessary information. It enables all the parts of a technical product
- to be identified using bills of materials and drawings,
- to be searched for using the assemblies and
- to be ordered by Internet, e-mail or fax.
To accomplish this, you provide us with your bills of materials and drawings. We use them to create your spare parts catalogue – with the relevant order management, on CD or for the Internet; including future migration. This allows end customers to order all spare parts and accessories directly from the manufacturer – i.e. you – easily and quickly.
Ordering parts using bills of materials or drawings, on CD or on the Internet
Ordering parts via the Internet, e-mail or fax
Searching for and finding parts across all assemblies
The ZINDEL extra
Based on our practical experience, we have developed in-house document management standards which ensure that all documents are stored and retrieved simply and reliably.
The modular structure simplifies any modifications that become necessary because only individual components have to be revised. In the event that adaptations become necessary, this means significant time and cost savings for you. In typical ZINDEL fashion!